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Forms & Files

Use the drop-down menu to list all available forms and files or filter listing by selecting a main topic area. Only those Resource Areas with forms and files entered are listed below.

Currently listing: 80 files

In order to access and print any of the PDF forms on our website, you must have the most current version of Adobe Acrobat Reader installed on your computer. If you do not have the most current version, you can download it for free at www.adobe.com.


Download Application/Decision Deadlines
 54 Kb 		Application/Decision Deadlines
A list of deadlines for Applications and Decisions.
File: application_decision_deadlines_2008-09.pdf
Last Updated: 11/06/2007
Download Assistantship Contract (GRA, GTA, and GA)
 79 Kb 		Assistantship Contract (GRA, GTA, and GA)
Use this contract for all assistantships. For GTAs, you may also have to submit a Teaching Qualifications form.
File: ga_offerofappt.doc
Last Updated: 04/07/2008
Download Assistantships - Exit Form for Graduate Assistants
 126 Kb 		Assistantships - Exit Form for Graduate Assistants
This form should be used when graduate assistants leave the university, transfer to another university, have stopped out for a period of time, or have filed a leave of absence with the university.
File: gaexitform.pdf
Last Updated: 08/12/2008
Download Assistantships - GTA Performance Assessment Form (PDF file)
 133 Kb 		Assistantships - GTA Performance Assessment Form (PDF file)
This is the university GTA Performance Assessment Form that faculty supervisors complete for GTAs they supervise each semester.
File: gtaassessmentform.pdf
Last Updated: 08/12/2008
Download Assistantships - GTA Performance Assessment Form (Word file)
 136 Kb 		Assistantships - GTA Performance Assessment Form (Word file)
This is the university GTA Performance Assessment Form that faculty supervisors complete for GTAs they supervise each semester.
File: gtaassessmentform.doc
Last Updated: 08/12/2008
Download Assistantships - GTA Training Process Flowchart
 35 Kb 		Assistantships - GTA Training Process Flowchart
Describes GTA Training registration, communications, and recording completion in PeopleSoft
File: gta_training_process_flowchart_03122007.doc
Last Updated: 02/06/2008
Download Assistantships - Supplemental Assignment Form
 189 Kb 		Assistantships - Supplemental Assignment Form
Required form for graduate assistants who wish to be appointed more than .50 FTE in Fall or Spring semester; more than .75 FTE in Summer semester
File: supplementalassignmentform_online.pdf
Last Updated: 08/14/2008
Download Assistantships - Tuition/Assistantship Flowchart - Contract
 54 Kb 		Assistantships - Tuition/Assistantship Flowchart - Contract
Flowchart describing overview of graduate assistantship and tuition waiver processing for contract appointments
File: tuition-asst_contract_flowchart.doc
Last Updated: 08/13/2008
Download Assistantships - Tuition/Assistantship Flowchart - GA Hourly (9185)
 33 Kb 		Assistantships - Tuition/Assistantship Flowchart - GA Hourly (9185)
Flowchart describing overview of graduate assistantship and tuition waiver processing for GA hourly (9185) appointments
File: tuition-asst_gahourly_flowchart_04022007.doc
Last Updated: 02/06/2008
Download Assistantships Guide
 813 Kb 		Assistantships Guide
Details the policies and procedures related to graduate assistantships at the University of Central Florida
File: ucf_grad_asst_guide_2008-04-22.pdf
Last Updated: 04/22/2008
Download Authorization for New Degree - BOG Criteria Worksheet
 38 Kb 		Authorization for New Degree - BOG Criteria Worksheet
The attached file is the BOG Criteria Worksheet for a New Degree Authorization.
File: bog_criteria_worksheet.doc
Last Updated: 09/24/2007
Download Certificate Certification Checklist
 96 Kb 		Certificate Certification Checklist
A checklist of items to complete prior to graduation.
File: cert_certchecklist.pdf
Last Updated: 08/18/2008
Download Change of Address Form
 119 Kb 		Change of Address Form
Complete this form to change your local address in your student record at UCF; mail or fax to theh UCF College of Graduate Studies
File: changeofaddress.pdf
Last Updated: 08/12/2008
Download Change of Name Form
 48 Kb 		Change of Name Form
Complete and return this form to the Registrar's Office or the UCF College of Graduate Studies to change your name in your student record at UCF
File: changeofnameform.pdf
Last Updated: 08/12/2008
Download College Request for Graduate Administrative Record Change
 178 Kb 		College Request for Graduate Administrative Record Change
This form is to be completed by the colleges and departments to correct errors that occured in the initial registration of a student.
File: collegerequest_recordchange.pdf
Last Updated: 08/13/2008
Download Conditional Retention Plan
 27 Kb 		Conditional Retention Plan
A sample form of a Conditional Retention Plan.
File: conditional_retention_plan_(example_1).doc
Last Updated: 11/06/2007
Download Course Action Request Form
 226 Kb 		Course Action Request Form
Academic programs use this form request the addition, deletion, or revision of a UCF graduate course.
File: courseactionreqform_online.pdf
Last Updated: 08/12/2008
Download Course Action Request Form (Word file)
 154 Kb 		Course Action Request Form (Word file)
This Word file is the same as the pdf file above. Academic programs use this form request the addition, deletion, or revision of a UCF graduate course.
File: courseactionreqform.doc
Last Updated: 07/22/2008
Download Doctoral Degree Certification Checklist
 125 Kb 		Doctoral Degree Certification Checklist
A checklist of items to complete prior to graduation.
File: doc_certchecklist.pdf
Last Updated: 08/18/2008
Download Education Specialist Degree Certification Checklist
 142 Kb 		Education Specialist Degree Certification Checklist
A checklist of items to complete prior to graduation.
File: spec_certchecklist.pdf
Last Updated: 08/18/2008
Download Fellowships - Delores Auzenne Application
 215 Kb 		Fellowships - Delores Auzenne Application
Available to new and continuing graduate minority students who are U.S. citizens or permanent resident alients.
File: deloresauzenneapplication_online.pdf
Last Updated: 08/14/2008
Download Fellowships - Doctoral Fellowship Nomination Form
 110 Kb 		Fellowships - Doctoral Fellowship Nomination Form
Submit this form to the Division of Graduate Studies to nominate students for a UCF Doctoral Fellowship.
File: doctoral_fellowship_nomination_form.doc
Last Updated: 12/06/2007
Download Fellowships - FAMU Feeder Fellowship Application
 211 Kb 		Fellowships - FAMU Feeder Fellowship Application
Fellowship opportunity available to graduates of FAMU only.
File: famufellowshipflyerapplication_online.pdf
Last Updated: 08/14/2008
Download Fellowships - FGAMP Graduate Fellowship Application
 213 Kb 		Fellowships - FGAMP Graduate Fellowship Application
Fellowship available to minority students in engineering, computer science, physics, and math.
File: fgampfellowshipapplication_online.pdf
Last Updated: 08/14/2008
Download Fellowships - Graduate McNair Fellowship
 280 Kb 		Fellowships - Graduate McNair Fellowship
Fellowship details and UCF Graduate McNair Application
File: mcnairfellowshipflyerapplication_online.pdf
Last Updated: 08/14/2008
Download Fellowships - Graduate RAMP Fellowship
 285 Kb 		Fellowships - Graduate RAMP Fellowship
The UCF Graduate RAMP Fellowship is a competitive fellowship that is offered to the most outstanding undergraduate RAMP students who are accepted into UCF graduate programs.
File: rampfellowship_flyerapplication_online.pdf
Last Updated: 08/14/2008
Download Fellowships - McKnight Doctoral Fellowships Flyer
 214 Kb 		Fellowships - McKnight Doctoral Fellowships Flyer
Information about the McKnight Doctoral Fellowship Program available to new and continuing African American doctoral students.
File: mcknightflyer07.pdf
Last Updated: 02/06/2008
Download Fellowships - Presidential Doctoral Fellowship
 130 Kb 		Fellowships - Presidential Doctoral Fellowship
Description of the application process, type and amount of award, and evaluation criteria.
File: presidentialdoctoralfellowshipflyer.pdf
Last Updated: 08/13/2008
Download Fellowships - Provost's Graduate Fellowship
 127 Kb 		Fellowships - Provost's Graduate Fellowship
Description of the application process, type and amount of award and evaluation process.
File: provostfellowshipflyer.pdf
Last Updated: 08/13/2008
Download Fellowships - Summer Mentoring Fellowship
 182 Kb 		Fellowships - Summer Mentoring Fellowship
These forms are only required for students selected for the Summer Mentoring Fellowship Program.
File: summermentoringfellowshipapplication.pdf
Last Updated: 08/14/2008
Download Fellowships - Travel Award Application
 186 Kb 		Fellowships - Travel Award Application
Complete and return this application form to apply for a Graduate Travel Award.
File: graduatetravelawardapplication.pdf
Last Updated: 08/13/2008
Download Fellowships - Trustees Doctoral Fellowship
 128 Kb 		Fellowships - Trustees Doctoral Fellowship
Description of the application process, type and amount of award, and evaluation criteria.
File: trusteesdoctoralfellowshipflyer.pdf
Last Updated: 08/14/2008
Download Fellowships Payment Plans
168 Kb 		Fellowships Payment Plans
Includes description of financial obligations associated with university fellowships and certain other fellowship programs
File: fellowship_payment_plans_2006-2007.pdf
Last Updated: 11/27/2007
Download Fellowships Schedule, 2007-2008
 105 Kb 		Fellowships Schedule, 2007-2008
Provides the deadlines for fellowship nominations
File: fellowships_schedule_fy2008.doc
Last Updated: 11/27/2007
Download Fellowships, 2006-2007
 26 Kb 		Fellowships, 2006-2007
Provides details for UCF graduate fellowship programs for the academic year 2006-2007
File: gradfellowships_2006-2007.xls
Last Updated: 11/27/2007
Download Fellowships, 2007-2008
 31 Kb 		Fellowships, 2007-2008
Provides details for UCF graduate fellowship programs for the academic year 2007-2008
File: gradfellowships_2007-2008.xls
Last Updated: 11/27/2007
Download Fellowships, 2008-2009
 34 Kb 		Fellowships, 2008-2009
Provides details for UCF graduate fellowship programs for the academic year 2008-2009
File: gradfellowships_2008-2009.xls
Last Updated: 11/29/2007
Download FERPA Guidelines - Applicant Information
 27 Kb 		FERPA Guidelines - Applicant Information
Provides a summary of FERPA guidelines for applicant information for reference by graduate faculty and staff
File: ferpa_guidelines_(applicants)_08182005.doc
Last Updated: 08/18/2005
Download FERPA Guidelines - Current/Former Student Information
 31 Kb 		FERPA Guidelines - Current/Former Student Information
Provides FERPA guidelines for current and former student information for reference by graduate faculty and staff
File: ferpa_guidelines_(current_&_former_students)_08172005.doc
Last Updated: 08/17/2006
Download FINANCIALS - 2008-2009 Graduate Financial Assistance Schedule
 25 Kb 		FINANCIALS - 2008-2009 Graduate Financial Assistance Schedule
Graduate Studies schedule for assistantships, fellowships, and tuition waivers for Summer 2008, Fall 2008, and Spring 2009
File: 2008-2009_grad_fin_asst_schedule_2008-08-13.xls
Last Updated: 08/13/2008
Download FINANCIALS - General - How do I get graduate financial assistance?
 122 Kb 		FINANCIALS - General - How do I get graduate financial assistance?
Helpful flyer for prospective graduate students seeking financial assistance
File: grad_financialassistanceflyer.pdf
Last Updated: 08/12/2008
Download Graduate Certificate Completion Form
 158 Kb 		Graduate Certificate Completion Form
Graduate certificate students must complete this form to initiate graduate certificate certification.
File: gradcertificatecompletionform_online.pdf
Last Updated: 08/14/2008
Download Graduate Handbook Template
 135 Kb 		Graduate Handbook Template
Graduate Studies Student Services prepared this Graduate Handbook Template for use by UCF graduate programs.
File: graduate_handbook_template.doc
Last Updated: 08/22/2005
Download Graduate Petition Form
 162 Kb 		Graduate Petition Form
Required form for graduate students who wish to request an exception to university policy
File: graduatepetitionform_online.pdf
Last Updated: 08/14/2008
Download Graduate Status Change Form
 146 Kb 		Graduate Status Change Form
Departments and colleges use this form to request a change in a student's graduate status
File: graduatestatuschangeform.pdf
Last Updated: 08/13/2008
Download Graduate Student Intent to Graduate Form
 189 Kb 		Graduate Student Intent to Graduate Form
Degree-seeking graduate students must complete this form to initiate graduation certification.
File: intenttograduate_online.pdf
Last Updated: 08/14/2008
Download Hiring a Graduate Assistant - ePAF
 82 Kb 		Hiring a Graduate Assistant - ePAF
Human Resources prepared this ePAF procedure to guide you in hiring a graduate assistant
File: hiring_a_graduate_assistant_epaf_2008-03-10.pdf
Last Updated: 03/10/2008
Download International Student Acceptance Letter Template
 59 Kb 		International Student Acceptance Letter Template
A template for International Student acceptance to UCF.
File: international_student_acceptance_letter_template.doc
Last Updated: 09/20/2007
Download International Student Applications Decision Deadlines
 52 Kb 		International Student Applications Decision Deadlines
A list of deadlines for decisions for International Student applications.
File: international_student_application_decision_deadlines_2007-08rev.doc
Last Updated: 09/20/2007
Download International Transcript Evaluation - Estimated Timeline
 54 Kb 		International Transcript Evaluation - Estimated Timeline
Provides a detailed timeline for Fall 2007 international transcript evaluations.
File: transcript_evaluation_timeline_revision2007.pdf
Last Updated: 09/20/2007
Download International Transcript Evaluation - Flowchart
 38 Kb 		International Transcript Evaluation - Flowchart
Provides step-by-step flowchart of the international transcript evaluation process.
File: intl_transcript_evaluation_flowchart_111406.doc
Last Updated: 01/04/2007
Download International Transcript Evaluations - Priority Requests
 235 Kb 		International Transcript Evaluations - Priority Requests
Describes the international transcript evaluation process and use of G-WIS to track evaluations.
File: intl_transcript_eval_priority.pdf
Last Updated: 09/20/2007
Download Joint faculty appointments
 95 Kb 		Joint faculty appointments
Section of the UCF Faculty Handbook describing joint faculty appointments
File: proceduresforjointfaculty.doc
Last Updated: 10/04/2005
Download Master's Degree Certification Checklist
 139 Kb 		Master's Degree Certification Checklist
A checklist of items to complete prior to graduation.
File: mast_certchecklist.pdf
Last Updated: 08/18/2008
Download Materials and Supplies Fee Request Form
 155 Kb 		Materials and Supplies Fee Request Form
Academic programs use this form for requests to add, increase, or delete materials and supplies fees.
File: materialssuppliesrequest_online.pdf
Last Updated: 07/15/2008
Download Materials and Supplies Fee Request Form (Word file)
 142 Kb 		Materials and Supplies Fee Request Form (Word file)
This Word file is the same as the pdf file above. Academic programs use this form for requests to add, increase, or delete materials and supplies fees.
File: materialssuppliesrequest.doc
Last Updated: 07/15/2008
Download New Degree Program Proposal Format
 135 Kb 		New Degree Program Proposal Format
Program proposal format and instructions
File: new_degree_proposal_format_2007_04_04.doc
Last Updated: 09/24/2007
Download New Degree Proposal Worksheets
 44 Kb 		New Degree Proposal Worksheets
Worksheets required for program proposals
File: new_degree_proposal_worksheets_2007_04_04.xls
Last Updated: 06/07/2007
Download Policies and Procedures for New Graduate Programs
 152 Kb 		Policies and Procedures for New Graduate Programs
Policies and procedures concerning new graduate degree programs.
File: new_degree_grad_procedures_rev._09072007.doc
Last Updated: 09/26/2007
Download Policies Workshop for Graduate Program Directors and Department Chairs, September 2007
 1523 Kb 		Policies Workshop for Graduate Program Directors and Department Chairs, September 2007
Workshop presented by Graduate Studies covering new and revised graduate policies
File: prog_directors_workshop_presentation_(sept07)_final.ppt
Last Updated: 09/28/2007
Download Report of the Ad Hoc Committee for Electronic Theses and Dissertations
 208 Kb 		Report of the Ad Hoc Committee for Electronic Theses and Dissertations
Report published June 2004 detailing procedures and policy regarding ETDs at UCF
File: finaletdreport_06302004.pdf
Last Updated: 08/07/2006
Download Sample Communications Plan
 20 Kb 		Sample Communications Plan
Sample communications plan for recruiting students.
File: sample_communications_plan.xls
Last Updated: 12/20/2007
Download Sample Dismissal Letter
 32 Kb 		Sample Dismissal Letter
Sample dismissal letter for students.
File: dismissal_letter_facstaff_guide.doc
Last Updated: 08/18/2008
Download Special Leave of Absence Form
 124 Kb 		Special Leave of Absence Form
A Special Leave of Absence may be granted to a student in order to temporarily waive the continuous attendance requirement
File: specialleaveofabsence1.pdf
Last Updated: 08/13/2008
Download Special Topics Request Form
 272 Kb 		Special Topics Request Form
Academic programs use this form to request the addition of a Special Topics course.
File: specialtopicsreqform_online.pdf
Last Updated: 08/27/2007
Download Special Topics Request Form (Word file)
 160 Kb 		Special Topics Request Form (Word file)
This Word file is the same as the pdf file above. Academic programs use this form to request the addition of a Special Topics course.
File: specialtopicsreqform.doc
Last Updated: 08/27/2007
Download Spring 2008 Faculty Supervisors and GTA Students
 69 Kb 		Spring 2008 Faculty Supervisors and GTA Students
This file is a list of spring 2008 faculty supervisors and their GTA students to use a reference in completing GTA Performance Assessments
File: spring_2008_faculty_supervisors_&_gta_students_2008-04-23.xls
Last Updated: 04/23/2008
Download Supported Students Database Guide
 546 Kb 		Supported Students Database Guide
This guide provides an overview of the Supported Students Database.
File: supported_students_db_guide_2008-03-27.pdf
Last Updated: 03/27/2008
Download Teaching Qualifications - Graduate Teaching Assistant (Job Code 9184) or Graduate Teaching Grader (Job Code 9187)
 72 Kb 		Teaching Qualifications - Graduate Teaching Assistant (Job Code 9184) or Graduate Teaching Grader (Job Code 9187)
Please submit this form with the first GTA 9184 contract and with the first GTA 9187 contract. Submit it one time only for each GTA job code.
File: ga_teachingassistantandgrader.doc
Last Updated: 03/07/2008
Download Teaching Qualifications - Graduate Teaching Associate (Job Code 9183)
 84 Kb 		Teaching Qualifications - Graduate Teaching Associate (Job Code 9183)
Please submit this form with the assistantship contract.
File: ga_teachingassociate.doc
Last Updated: 03/26/2008
Download Thesis and Dissertation Attachment Form
 109 Kb 		Thesis and Dissertation Attachment Form
To be completed and signed by the student and the thesis or dissertation adviser(s).
File: thesis_dissertation_attachment.pdf
Last Updated: 08/12/2008
Download TOEFL Exemption - Countries and Territories in Which English Is the Official Language
 81 Kb 		TOEFL Exemption - Countries and Territories in Which English Is the Official Language
This flyer includes a list from www.cia.gov citing the countries and territories in which English is the official language. Applicants from these locations are exempt from taking the TOEFL exam requirement for admission purposes.
File: flyer_toefl_exemption_03292005.pdf
Last Updated: 03/29/2005
Download Transfer Request Form
 166 Kb 		Transfer Request Form
Departments use this form to request transfer credit for a student's program of study
File: transferrequestform_online1.pdf
Last Updated: 08/14/2008
Download Traveling Scholar Form
 110 Kb 		Traveling Scholar Form
Required form for graduate students who wish to attend another institution as a Traveling Scholar
File: travelingscholarform.pdf
Last Updated: 08/13/2008
Download Tuition Waivers Report for Centers & Institutes, 2008-2009
 21 Kb 		Tuition Waivers Report for Centers & Institutes, 2008-2009
Centers and Institutes use this file to assign their graduate tuition waivers to specific students each semester or request adjustments to existing waivers
File: gradtuition_waivers_report_institutes_2008-03-03.xls
Last Updated: 03/07/2008
Download Tuition Waivers Report for Graduate Programs, 2008-2009
 23 Kb 		Tuition Waivers Report for Graduate Programs, 2008-2009
Graduate programs use this file to assign graduate tuition waivers to specific students each semester or request adjustments to existing waivers.
File: gradtuition_waivers_report_graduate_programs_2008-08-13.xls
Last Updated: 08/13/2008
Download Tuition Waivers Report for Nonacademic Offices, 2008-2009
 21 Kb 		Tuition Waivers Report for Nonacademic Offices, 2008-2009
Nonacademic offices use this file to assign their graduate tuition waivers to specific students each semester or request adjustments to existing waivers
File: gradtuition_waivers_report_na_2008-03-03.xls
Last Updated: 03/07/2008

General Files & Forms
Download Graduate News - Policy Changes for 2006-2007
 267 Kb 		Graduate News - Policy Changes for 2006-2007
Special bulletin focusing on significant changes to policies in the 2006-2007 Graduate Catalog.
File: gradnews_policychange.pdf
Last Updated: 05/24/2006
Download Nine-Hour Release Hold Form
 100 Kb 		Nine-Hour Release Hold Form
Required to release hold on post-baccalaureate students who have completed nine hours of courses.
File: 9hourholdreleaseform.pdf
Last Updated: 08/12/2008
Download Posthumous Graduate Degree
 109 Kb 		Posthumous Graduate Degree
Form to be completed when requesting that a graduate degree be awarded posthumously.
File: gradposthumous.pdf
Last Updated: 08/18/2008



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